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Editing Events

Learn how administrators and facilitators can edit events.

Once the event is created, the Event Page is where administrators and facilitators can make any edits, find materials to prepare for the workshop, and launch the workshop the day of the event.

This article focuses on editing an event once it is created. These edits can be made up until the Start Date and Start Time of the event.


 To Edit an Event

1. In the left navigation, click Manage Events > Events
2. Find the event you want to edit and click into the event page
  • Search by topic or title
  • Filter by Start or End Dates
  • Filter by Status
3. Click Edit next to the field(s) that need to be adjusted

4. The following fields can be edited before the Event Start Date and the entire event can be cancelled:
  • Event Description
    • Event Title
    • Description
    • Is this event for children?
    • Is this a private event?
    • Is this a demo event?
    • Multilingual Support
  • Event Details
    • Date and Time
    • Venue
    • Virtual Access URL
    • Multilingual Assistance
    • Partners
    • Registration Questions
  • Volunteers
    • Number of Volunteers Needed
    • Add a Volunteer
5. Click Save for any changes to be reflected for participants

 

 


Form Details

1. Event Details

Event Title* While this is pre-populated based on the Event topic selected, we recommend tailoring this to your institution’s branding to better resonate with your audiences.
 
Description* While this is pre-populated based on the Event topic selected, we recommend tailoring this to your institution’s branding to better resonate with your audiences.
 
Multilingual Assistance If you have participants who’s native languages are not English, you can select other languages here. Attendees can pick from these options which will translate the dashboard and workshop materials. This field is multi-select.
 
Event URL*
(required for webinars)		 The URL participants will use to access the virtual event.

For example: https://www.zoom.com/company-id.
Additional Conferencing Info
(for webinars)		 This area can be used to provide explainer text and additional instructions to successfully connect to the event.

For example: To call into audio for the webinar, please dial 800-555-1234.
 
Date* Select the day, month, and year of the event.
 
Time Zone* Select the time zone in which the Start and End Times correspond with. Participants will see the events in their local time zones.
 
Start and End Times* Select the hour, minute, and AM/PM of when the event will start and end.
 
This event is for children Check Yes if any of your attendees are under 18. In this case, do not collect any personal information from anyone.
 
This is a private event Check Yes if your event should not be accessible via public search. Private events will be hidden from attendee search results.
 
This is a demo event Check Yes if this will be used for internal training-the-trainer sessions or similar tests. You may also want to make it a private event (see above).
 

* = required field
 

Event Venue
(for in-person)		 Add the name and address of the location where the in-person event will take place.
 

 

2. Event Organizers

Lead Volunteer* Pick list of users in your account with the Event Organizer Role. Select one.
 
Volunteers Needed* Input the number of volunteers needed to run the event. This number includes the lead volunteer.
 

* = required field
 

3. Partner Details

Create a New Parter

Name* Name of the partner
 
Website Add the partner’s website
 
Mission* Include 1-2 sentences of the partner’s mission
 
Serves LMI Community Check Yes if this partner serves predominantly low and moderate income members of the community
 

* = required field
 

4. Registration Questions

This set of questions allows you the flexibility to gather demographic information from participants. It is multi-select so you can tailor the questions for each event. Selected questions are required upon registration.

  1. What is your household income?
  2. What is your home Zip / Postal code?
  3. What is the name of your current company or employer?
  4. What is your age?
  5. How do you identify your gender?